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How to join the Alliance

If you are an organisation implementing workcamps and other forms of international voluntary service, and you wish to expand your cooperation worldwide, in this section you can find information about the procedures to apply for guest and partner status in the Alliance.

Guest status

It must fill out the Guest Application form three weeks before our General Assembly of Alliance and inform Team Internal Affairs (ınternal.affairs@alliance-network.eu )with adding Secretary of Internal Procedures (alliance@alliance-network.eu) in CC.

At the General Assembly, Alliance Member organizations will decide on each guest application.

For more detailed information about Alliance membership, partnership and guest status (rights, responsibilities and procedures), please consult the Constitution and the Standing Orders (specially Art. 12).

An important point: 12.5. An organisation interested in being invited to the Alliance events as a guest shall contact at least five member organisations that will act as supporting members and provide the guest support letter (Appendix 12) at least three weeks before the GA.   Team Internal Affairs, the responsible body for the membership/ partnership process of Alliance in CC. We remain at your disposal for any further information or support you may need.

Partner status

A partner is an organisation involved in International Voluntary Service, implementing workcamps, currently working with Alliance members and well known by the Alliance because they have already joined events they were invited to; they already respect and follow Alliance Quality Charter (Standing Orders 11.1). Partner organisations have permanent invitations to take part in certain Alliance Events (Technical Meeting, trainings and evaluation events, General Conference). After a three year period in a guest status, an organisation should apply to become an Alliance partner. In order to obtain this status it has to send an application to the Team Internal Affairs (internal.affairs@alliance-network.eu), and this application is brought for voting at the next GA.

The partnership status has to be reconfirmed every five years by the General Assembly.

Furthermore, an evaluation process of the organisations having a partnership status status should be initiated if the request of at least 5 (five) Alliance members is submitted to the Internal Affairs Team, this team identifies a specific need and/or the partnership status is not reconfirmed by the GA as described in Article 11.5. Alliance members are responsible for the evaluation of the cooperation with partners and the reconfirmation of their Partner status.

For more information about partners reconfirmation and evalution, check the Alliance Standing Orders.

Member Status

Candidate member status

To become a candidate member of the Alliance all general criteria and specific criteria for candidate membership have to be met:  

• The organisation has carried out international voluntary service in its own country for at least two years and has had an exchange relationship with Alliance members for at least two years  (article 3.5).
• the organisation needs to have had an exchange with other Alliance members; i.e. the organisation has sent people to volunteer projects of Alliance members and the members have sent people to the volunteer projects of the organisation.
• the organisation can have any national identity (European or non-European)

The applying organisation will be sent information of the Alliance on:  

• the Constitution of the Alliance.
• the general information (brochures and annual report) of the Alliance and the voting procedure (see: 5. Voting procedure).

Specific criteria for associate membership

To become an associate member of the Alliance all general criteria and specific criteria for associate membership have to be met:  

• The organisation is situated in a Non-European country  (article 3.4.ii).
• The organisation has carried out international voluntary service in its own country for at least two years and has been a candidate member of the Alliance for at least the two years before applying for associate membership  (article 3.4.i).

The applying organisation will be sent information of the Alliance on:  

• The Constitution of the Alliance.
• The general information (brochures and annual report) of the Alliance and the voting procedure (see: 5. Voting procedure)

Specific criteria for associate membership

To become a full member of the Alliance all general criteria and specific criteria for full membership have to be met:  

• the organisation is situated in a European country  (article 3.3).
• the organisation has carried out international voluntary service in its own country for at least two years and has been a candidate member of the Alliance for at least the two years before applying for full membership  (article 3.3).

 

Application

Written applications for membership have to reach the Team Internal Affairs at least six weeks in advance of the date of the General Assembly (article 3.6).   Team Internal Affairs must inform the member organisations of the Alliance at least four weeks in advance of the General Assembly about the organisations that are applying for membership  (article 3.5).

Membership fee system

An annual subscription shall be payable by the members of the Alliance ( article 8.5) as decided by the General Assembly.

As the annual subscription is based on the figures of exchange all members are responsible to send the statistics to the Alliance Secretariat until the 15th of February.   The amount is to be fixed by the Team Financial Management before the Technical Meeting for each member and must be paid before the beginning of General Assembly of the same year (article 8.5).   The annual subscription for new elected members is due on the 1st of January following the General Assembly (article 8.5).  

Explanation of article 8.5:

• All Alliance members must pay the inscription fee.
• The annual subscription system can only be decided by the General Assembly.
• The proposal to change the size of the subscription can be made at the GA.
• The rights and obligations of the Team Financial Management: Team Financial Management can make a statement about proposals to change the size of the annual subscription.
• Team Financial Management has to accept the change of the annual subscription if decided by the General Assembly.
• A new elected organisation will be member after the closing of the General Assembly.
• They do not pay the membership fee in the year the organisation has been elected but in the next year following the General Assembly, if the GA takes place after 1st of June.

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